Document sharing software allows multiple users to collaborate on the same document at the same time. This helps to reduce the risk of miscommunication and helps speed up the process of turning around projects.
Online document sharing can be done using any device with an Internet connection. It also eliminates the need to keep hard copies, and reduces file size limits.
There are numerous ways of sharing files, like FTP and SFTP. Cloud storage solutions, like Box or P2P networks. However, the most effective document sharing tools feature centralized management, security features, like encryption and protection against data-in-transit, and real time synchronization.
Project managers should also keep an eye at features such as control of history and version, as well as collaboration detection, which makes it easier to track changes and ensure that everyone is working on the most current draft. The ability to make comments on and assign tasks also makes it easier for teams to communicate about documents.
ClickUp is an integrated project management tool with document sharing capabilities. Its flexible permissions allow users to decide who is allowed to view and edit files, as well as delete them and allows them to see who’s currently editing in real time. The feature of syncing files keeps the most recent version of files mirrored on every device and its collaboration detection feature lets users know when their colleagues view comments or edit. The tool also comes with an extensive collection of wikis, notes, and spreadsheets that can help teams to keep their projects on track.